The Woodspeen restaurant Limited is committed to protecting and respecting your privacy. We take your privacy very seriously and we ask that you read this Privacy Notice carefully as it contains important information on:
a) the personal data we collect about you;
b) how we look after your personal data when you visit our website (regardless of where you visit from);
c) with whom your personal data might be shared; and
d) your privacy rights and how the law protects you.
The Woodspeen restaurant Limited is the controller and responsible for your personal data (collectively referred to as The Woodspeen restaurant Limited, "we", "us" or "our" in this Privacy Notice).
Personal data provided by you
We collect personal data about you when you:
(a) register with us on our website;
(a) purchase or make payments for any of our products or services;
(b) contact us through our website;
(c) register to our recruitment portal and/or apply for a job with us;
(d) complete customer feedback or surveys;
(e) participate in competitions;
(f) open/browse the email campaigns sent by us
The personal data collected in the above manner may include your:
(a) full name;
(b) postal address;
(c) email address;
(d) telephone number;
(e) payment details;
(f) Dietary information;
(g) IP address and the date/time you opened and clicked something within the email
We do not proactively collect personal data considered as special category personal data via our website such as health information. However, our website does include text boxes which are designed for you to provide us with certain information and you should be aware that information you freely submit in these boxes may reveal to us certain information that may be considered as special category personal information.
We may ask you to provide with the above special category personal data, for example to understand any allergen information so that we can cater appropriately for you / to allow us to facilitate appropriate access to any premises where we are operating, or where you are applying for a role with us. We will only collect your special category personal data with your explicit consent. If we request such information, we will explain why we are requesting it and how we intend to use it.
Personal data about other individuals
If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:
(a) give consent on his/her behalf to the processing of his/her personal data;
(b) receive on his/her behalf any data protection notices;
(c) give consent to the transfer of his/her personal data outside the European Economic Area; and
(d) give consent to the processing of their special category personal data (further details relating to special category personal data is detailed below).
We collect information about you so that we can:
(a) identify you and manage any accounts you hold with us;
(b) process any orders for goods and/or services which you make with us;
(c) manage your table bookings and event bookings at our venues and ensure that we can provide you with a personalised and memorable experience with us;
(d) assist you with your queries in relation to our business and/or venues;
(e) review any job applications you submit to us;
(f) conduct research, statistical analysis and behavioural analysis;
(g) carry out customer profiling and analyse your purchasing preferences (although this is only ever done in an anonymised manner and will not identify you specifically);
(h) detect and prevent fraud;
(i) customise our website and its content to your particular preferences;
(j) notify you of any changes to our website or to our services that may affect you;
(k) carry out security vetting;
(l) improve our services; and
We would like to send you information by email about our products and services, competitions or prize draws and special offers which may be of interest to you.
We will only send you marketing messages when you click to subscribe on our website or tick the relevant consent box when you provide us with your personal data. If you have consented to such receive marketing from us, you can opt out at any time by using the unsubscribe function on each of our emails.
When we contact you by email, our marketing tool places a pixel (also known as a web beacon) into the email you receive. This enables us to see, for example, if you open the email or click on anything within and is important for us to be able to compare the success of other emails we’ve sent out and to ensure those you further receive are of interest to you (as well as the reasons set out under ‘how we use your personal data’).”
In those cases where we need your consent to hold and process your personal data, we will ask you to check a box on any form requiring consent (except when subscribing to our newsletter via our website, when we will ask you to click on subscribe). By checking these boxes you are confirming that you have been informed as to why we are collecting the information, how this information will be used, for how long the information will be kept, who else will have access to this information and what your rights are as a data subject (all of which is set out in this Privacy Notice).
To protect your information we have policies and procedures in place to make sure that only authorised personnel can access the information, that information is handled and stored in a secure and sensible manner, and all systems that can access the information have the necessary security measures in place.
All employees, contractors and sub-contractors receive the necessary training and resources to ensure they understand their responsibilities in relation to all of our policies and procedures.
In additional to these operational measures we also use a range of technologies and security systems to reinforce the policies and procedures, including ensuring that:
(a) access to personal data is strictly restricted to those employees who need access this information as part of their role;
(b) we store your personal data on secure servers and unauthorised external access to personal data is prevented through the use of a firewall;
(c) information used for reporting and/or customer profiling purposes is anonymised (so that it does not identify you);
(d) payment details are encrypted using SSL technology (typically you will see a lock icon or green address bar (or both) in your browser when we use this technology); and
To make sure that these measures are suitable, we run vulnerability tests regularly. Audits to identify areas of weakness and non-compliance are routinely scheduled.
We shall only retain your information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. If you would like more information about how long we retain specific types of your information, please contact us on the contact details provided later in this Privacy Notice.
When you link to one of our trusted third-party reservation supplier websites via our website or to a social media site via our website, any personal data which you provide them may be transferred or stored outside the EEA. Please check their websites’ privacy notice carefully
The right to access information we hold about you
At any point you can contact us to request the information we hold about you as well as why we have that information, who has access to the information and where we got the information. Once we have received your request we will respond within 30 days.
The right to correct and update the information we hold about you
If the information we hold about you is out of date, incomplete or incorrect, you can inform us and we will ensure that it is updated.
The right to have your information erased
If you feel that we should no longer be using your information or that we are illegally using your information, you can request that we erase the information we hold. When we receive your request, we will confirm whether the information has been deleted or tell you the reason why it cannot be deleted.
The right to object to processing of your information
You have the right to request that we stop processing your information. Upon receiving the request, we will contact you to tell you if we are able to comply or if we have legitimate grounds to continue. If data is no longer processed, we may continue to hold your information to comply with your other rights.
The right to ask us to stop contacting you with direct marketing
You have the right to request that we stop contacting you with direct marketing.
The right to data portability
You have the right to request that we transfer your information to another controller. Once we have received your request, we will comply where it is feasible to do so.
For your security we may need to verify your identity before we process your instructions above.
(a) recognise you whenever you visit this website (this speeds up your access to the website as you do not have to log in each time);
(b) obtain information about your preferences, online movements and use of the internet;
(c) carry out research and statistical analysis to help improve our content, products and services and to help us better understand our customer requirements and interests;
(d) target our marketing and advertising campaigns more effectively by providing interest-based advertisements that are personalised to your interests; and
(e) make your online experience more efficient and enjoyable.
Consent to cookies
Description of cookies
The following provides some information on the cookies which we use on our website:
Widget resdiary used for functionality to avoid filling in again the booking form, this last for 24 hours.
Woodspeen.com used for functionality to accelerate your navigation on our website, this lasts for 12 hours.
Google Analytics used for analysis to understand our customers, this is ongoing.
Turning off cookies
If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted. If you do this, please be aware that you may lose some of the functionality of this website. For further information about cookies and how to disable them please go to the Information Commissioner’s webpage on cookies: https://ico.org.uk/for-the-public/online/cookies/.
Our website provides links to our social media sites. Once on any of these social media sites, please take care if you choose to post any information as this will be on a public domain and may be widely accessible. If you would like more information about how any information posted on these sites will be used, please the sites’ privacy notice carefully.
If you have any queries about this Privacy Notice, need further information about how we use your personal data or wish to lodge a complaint, please contact us by any of the following means:
You also have the right to lodge a complaint with the Information Commissioner’s Office directly. Further information, including contact details, is available at https://ico.org.uk.
We may change this Privacy Notice from time to time. You should check this Privacy Notice occasionally to ensure that you are aware of the most recent version that will apply each time you access the website.
Where we have made any changes to this Privacy Notice which affects the manner in which we use your personal data, we will contact you by email to inform you of this change.
This Privacy Notice was last updated on 21.04.2021